University Hospitals Birmingham NHS Foundation Trust in the UK is desperately seeking to replace a mishmash of finance and warehouse management software with an integrated ERP system in a tender worth up to £6m.
The £1.5bn Trust has grown after several mergers with NHS organisations and now runs Birmingham Heartlands Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and Community Services, Good Hope Hospital in Sutton Coldfield and Birmingham Chest Clinic.
According to tender tender documents, it is looking to roll out a single solution to replace existing finance and warehousing systems.
The new contract is set to run for five years with annual renewal options.
The intention is to implement an ERP system across the Trust to rip and replace current business systems and slash the number of manual or automated interfaces between them, the document said.
The Trust provided very little details on its requirement for the new software or of the potential challenges that lay ahead.
But according to the 2020-2021 Strategy Implementation plan [PDF], the Trust is working to deploy the new financial ledger system by July 2021. It is reviewing and consolidating HR processes, looking to rationalise and align supporting financial systems including finance tools and data exchange, as well as standardising operational performance reporting system and processes.
Because the trust has grown through mergers, it is grappling with replacing several different ERP and finance software estates. It currently runs a mixture of Sage ERP 1000, Softology and Bravo Solutions for procurement.
According to a response to a freedom on information request from 2017, the Trust also runs Oracle EBS 12.1.3 which went live in 2014, hosted onside on the 11gR2 database. And it’s running HR on an Electronic Staff Record system under an NHS-wide contract signed with IBM.
According to the Trust’s 2018-19 accounts [PDF], intangible assets in software accounted for £26m.
NHS organisations within the Trust are also implementing a new patient administration system and prescribing information systems which are delayed [PDF]. They had been set to go live from March 2020. ®
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